Orchestra Personnel Manager

Musicians’ booking and co-ordination:
• Book, set-up, schedule and manage musicians for all orchestra calls (including, but not limited to, rehearsals, concerts, tours and recording sessions) via the Orchestra’s in-house software, and in co-ordination with the Senior OPM.
• Arrange substitutes and extra musicians, following precise fixing lists and working closely with section principals, and members of the Orchestra Committee (OC), as needed.
• Administrate members’ release requests.
• Maintain accurate records of attendance, absences and late arrivals.
• Ensure accurate attendance records and player pay sheets are provided to the Finance Department for player pay processing after each project.
• Serve as first management point of contact for all musicians, addressing and resolving personnel issues professionally and diplomatically.
• Write and distribute Permitted Paid Engagement (PPE) letters to foreign-based orchestra players, as required.

Concert and Rehearsal Duty Management:
• Act as Concert/Duty Manager as required for all applicable Orchestra performances and projects
• Attend orchestral calls as part of a rota agreed with the Head of Production and the Senior Orchestra Personnel Manager, including Royal Festival Hall concerts, out-of-London regional concerts, engagements, overseas tours and recording sessions.
• At rehearsals and concerts, liaise with conductor, soloist(s), promoters, record producers, venue staff etc., to ensure that all arrangements for artists and orchestra players are satisfactory; such tasks include showing the conductor and soloist(s) to the platform and to their dressing rooms, ensuring refreshments are available, discussing personnel lists, communicating with artists regarding any potential changes to agreed arrangements etc.

Please send your CV and Cover Letter to philharmoniahr@thehrhub.co.uk