Tours Assistant/Coordinator

The LSO Concerts Department requires a Tours Assistant/Coordinator to support the three tour managers with the organisation and day-to-day preparation of the LSO’s overseas tours and UK concerts.

The Concerts Team

The LSO’s Concerts team meticulously plans and organises all of the orchestra’s live and online performances, including the LSO’s main residency at the Barbican Centre; other UK concerts; commercial studio recordings; overseas tours; and all rehearsals. The team develops key relationships with the LSO’s musicians, extras, conductors, composers, soloists, artist’s agents, promoters and other venues

Overall Responsibilities of the Tours Assistant/Coordinator:

Prepare and follow up cost estimates, contracts, technical riders and invoices for tours and UK concerts
Coordinate logistics for overseas tours including travel, accommodation and per diem rates for the Orchestra.
Prepare, label and assist in distributing electronic train/flight tickets, assist in creating seating plans
Update and maintain the LSO diary and database (ArtsVision).
Assist and advise players with their immigration arrangements.
Assist with instrument freight documents for overseas tours.
Liaise with third parties on preparations and logistics for upcoming tours.

For more detailed information about the role, please see the attached application pack.

We are looking for someone with the following experience and skills:

At least six months of relevant experience, preferably gained in the Arts sector
Excellent organisational and administrative skills with meticulous attention to detail
Excellent ability to manage and prioritise a workload with multiple demands
Excellent interpersonal and communication skills, both written and verbal
Highly motivated to work effectively both under own initiative and within the team to achieve necessary goals
Adept with Microsoft Office, email, internet and able to learn new programmes quickly (such as the LSO database, Ar