Administrator - Artist Relations Team

You will be an effective and efficient administrator able to ensure accurate, timely and detailed planning and delivery of international engagements (concerts, touring and recording activities) for a select number of HarrisonParrott artists (Conductors and Instrumentalists).
You will have skills from working in administration from backgrounds such as hospitality, being a PA, operations, travel and tourism.

Key accountabilities

Artist administration

• Maintain the computer diary of each artist and finalise details of each engagement.
• Collate and complete/update recording of information on dates, venues, fees, times of rehearsals and concerts.
• Co-ordinate rehearsal orders, call times, meetings with conductors.
• Check repertoire details including versions/editions, language, string strengths and instrumentation.
• Decide requirements for work permits and/or visas and make applications where necessary.
• Decide detailed requirements for piano, page turner, piano tuning, complimentary tickets, dress requirements, interviews/press activities etc necessary to the engagement and make suitable arrangements.
• Arrange artists national and international travel and accommodation, check final issue of tickets, arrange any necessary local transport, such as collection from airport, transfers between hotel and venue.
• Finalise all details relating to the timing and running order of each engagement and provide final detailed schedule (including travel/accommodation information as relevant) to the artist.

Contracts

• Check contract terms, ensure fee negotiations are finalised, process and manage the issuing and finalisation of contracts.
• Assist in the administration of contracts which are non-specific to engagements, such as recording and TV contracts, music directorships.

Financial administration

• Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel a